May 20, 2024

Effivity Announces Microsoft SharePoint Integration

Technology is growing at a more rapid pace than ever. With such growth comes a quickly changing business environment. Clients in these environments expect seamless and scalable solutions that meet their ever-changing needs and requirements. Organizations prefer systems that facilitate smooth operations and empower their workforce with productivity tools for quality management.

Effivity creates versatile software solutions to automate quality management systems. Industry leaders value Effivity for its user-friendly design and the complete set of tools it offers for efficient work processes.

Microsoft SharePoint is a tool from the Microsoft 365 suite. It is designed to improve collaboration across your organization. It simplifies how you share information and manage your business documents.

The recent announcement from Effivity Technologies heralds a significant enhancement to the Effivity platform through its integration with Microsoft SharePoint. This new feature creates a synergy between Effivity's management modules and SharePoint's dynamic document handling capabilities. As a result, clients can expect QMS and EHS workflow automation with better user integration.

How Does the Integration Work?

Effivity’s SharePoint software integration creates a smooth connection between QMS software tools and SharePoint's file storage system. This is how it works

Quality Management System Automation: Effivity users can now store and manage their quality documents directly on SharePoint. Organizations can utilize this framework to enhance document security and accessibility.

Document Management Software: SharePoint's document libraries are integrated within Effivity. This integration allows for direct editing and document management without the need for multiple logins or software installations.

Environmental Health Safety Software: Essential documentation related to environmental health and safety can be managed and updated within SharePoint via Effivity. This helps organizations ensure compliance and ease of access.

Benefits of SharePoint Software Integration

SharePoint software integration into Effivity heralds a transformative step in how businesses manage their operations and documentation. Let’s look at the benefits this integration offers:

Centralized Document Storage

  • SharePoint provides a suite of security features that align with global compliance standards. These features keep your business documents protected against unauthorized access.
  • Your organization can benefit from having a single, unified location for all your documents with the help of SharePoint. This integration simplifies document management so that you can easily backup and recover information that you need.

Enhanced Accessibility

  • SharePoint allows for collaboration in real-time. This means multiple team members can work on the same document together and see changes reflected immediately.
  • Employees can access them from anywhere, anytime, using any device if documents are stored on SharePoint. This is beneficial for remote teams or organizations with multiple locations.

Increased Productivity

  • The integration includes access to Microsoft’s powerful online editors for Word, Excel, and PowerPoint within SharePoint. This eliminates the need for local software installations. This means that you can reduce IT overhead and streamline the document editing process.
  • By integrating these tools directly with Effivity’s modules, workflows are further optimized to allow users to focus more on productive tasks rather than administrative processes.

Customization and Flexibility

  • Organizations can customize SharePoint lists and document libraries to match their specific operational needs. Each department can have its own tailored setup that aligns with its unique document management requirements.
  • The direct link between Effivity screens and specific SharePoint lists or libraries means that information is always relevant and up-to-date. This ensures better decision-making and operational efficiency.

Simplified User Experience

  • SSO technology enables users to log in once and gain access to both Effivity and SharePoint, simplifying the login process and reducing password fatigue.
  • With fewer login credentials to manage, IT departments are relieved of some of their user support duties, allowing them to focus on more strategic initiatives.

Enhanced Document Control

  • SharePoint tracks versions of documents automatically and allows users to see revision history and recover previous versions if needed. This is crucial for maintaining the integrity of document edits over time.
  • Administrators can set detailed permissions for different users and groups, and also control who can view, edit, or share documents. This enhances security and ensures that information is only accessible to authorized personnel.

The Bottom Line

Effivity's SharePoint software integration is a gamechanger if you seek efficient document managing and streamlined processes. This strategic partnership enhances Effivity's capabilities and demonstrates the commitment to helping businesses keep up with today's fast-paced world.

Want to explore how this integration can simplify your processes and boost productivity? Connect with us today to learn more about Effivity and set up a free trial and consultation.

Frequently Asked Questions

How does document management integration benefit a business?

By integrating document management with SharePoint, you gain secure document storage solutions. This leads to better regulatory compliance, smoother processes, and fewer errors. As a result you save money and make your operations more efficient. Secure storage also protects your sensitive information from unauthorized access. It boosts data security throughout your organization.

Can I access integrated SharePoint documents from mobile devices?

Integrated SharePoint documents can be easily accessed from mobile devices, supporting SharePoint document collaboration. Your team can view, edit, and share documents from their phones or tablets from anywhere and at any time. This means they can collaborate easily. Your work keeps flowing smoothly, and distance doesn't slow down teamwork.

What types of documents can be managed through SharePoint integration?

SharePoint integration can handle a huge variety of document types. This is key for EHS workflow automation. You can manage text documents, spreadsheets, complex PDFs, and even multimedia files. This lets you streamline environmental, health, and safety processes across the board. You'll find it easier to stay compliant and boost safety within your organization.

How does version control work in an integrated document management system?

When customizing your QMS software, having version control within SharePoint is a must. It stores every version of your documents, making it easy to track changes and see your full revision history. This is crucial for businesses that need to meet quality standards and regulations, as it proves every change has been documented and can be easily found.

How do I handle data migration when integrating with SharePoint?

Moving your data to SharePoint takes careful planning and the right tools. This is especially true when you're using SharePoint for document collaboration. Migrating your data correctly ensures everyone on your team can find the documents they need within SharePoint. This keeps collaboration smooth and helps different departments work together effectively.

Kaushal Sutaria

Managing Director at Effivity Technologies
Kaushal Sutaria is an expert in strategic business management and an entrepreneur behind three global companies. His latest venture, Effivity Technologies, simplifies ISO standard compliance with innovative automation. Kaushal's dedication to best practices and mentorship has earned him clients in over 50 countries.

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Effivity is a leading QMS software for Quality Management System automation as per ISO 9001 standard, HSE software for Health – Safety - Environment Management System as per ISO 14001 & ISO 45001 standards and FSMS – HACCP software for food safety management system automation as per ISO 22000 / FSSC 22000 standards.