Facility Management Industry Compliance Software

Facility Management Industry Compliance Software | Effivity

Facility management teams carry statutory duties across buildings they do not own, with evidence spread between site logbooks, contractor paperwork and head office files. Effivity keeps inspections, contractor records and quality evidence in one platform, so a client question is answered from the system.

Compliance challenges in facility management

Statutory inspections run on fixed cycles for fire systems, lifts, pressure equipment, emergency lighting and water hygiene, and a missed date only surfaces when someone asks for the certificate.
Contractors carry out most of the physical work, so compliance depends on records held by other companies and chased by email.
Evidence lives in building logbooks. If the logbook is in a plant room, the client calling head office cannot be answered immediately.
Permits for hot work, confined space and roof access are issued at building level, with no central view of what is open across the portfolio.
Every client contract specifies slightly different reporting, so the same underlying data is reformatted repeatedly for different SLAs.
Mobile engineers cover several buildings a day and write up records afterwards, by which point detail and photographs are lost.

Safety management software for facility management

Effivity’s health and safety management software is built on ISO 45001 and covers the statutory and operational duties attached to occupied buildings.

Planned inspections and statutory checks

Safety inspection schedules recurring checks per building and asset, so fire, lift, water and emergency lighting cycles are tracked rather than remembered.

Permit to work and contractor control

Permit to work issues hot work, confined space and roof access permits digitally, alongside contractor safety records held per contracting company.

Mobile inspections across buildings

Mobile inspections let engineers complete checks on a phone in plant rooms and basements, attaching photographs where the finding is, including offline.

Quality management software for facility management

Effivity’s quality management software follows ISO 9001:2015 and supports the service standards written into client contracts.

Procedure and document control

Document control keeps operating procedures, client-specific requirements and site instructions at the current revision across every building in the portfolio.

Service failures and complaints

Corrective and preventive action captures service failures and client complaints, tracking each through root cause to verified closure rather than a closed ticket.

Internal and client audits

Internal audit management schedules building audits and subcontractor assessments, holding client and certification findings in one register.

Environmental management software for facility management

Effivity’s environmental management software supports ISO 14001:2015 across buildings with different energy and waste profiles.

Waste and recycling management

Waste management records streams, carriers and transfer documentation per building, so duty of care evidence sits with the site it belongs to.

Energy and consumption data

Energy management captures consumption data consistently across buildings, which makes client sustainability reporting a query rather than a spreadsheet exercise.

Legal and permit obligations

Legal compliance tracking holds environmental permits, discharge consents and statutory obligations per site with renewal dates and named owners.

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One platform, five management systems

Quality (ISO 9001) · Health & Safety (ISO 45001) · Environment (ISO 14001) · Information Security (ISO 27001) · Food Safety (ISO 22000)

Effivity runs all five on shared documents, workflows and reporting. Add a management system without adding a platform.

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Effivity dashboard for five management systems

Why facility management teams choose Effivity

Statutory Cycles Tracked

Statutory inspection cycles tracked automatically. Recurring checks are scheduled per asset and building, so an overdue certificate is visible before a client asks.

Three Systems, One Platform

Three systems on one platform. Safety, quality and environment share the same records and action workflow across the whole portfolio.

Contractor Records Centralised

Contractor records held centrally. Insurance, competence and method statements sit in one place instead of in each building manager’s inbox.

Evidence From Head Office

Evidence available from head office. Records carry their own timestamp and approval trail, so a client question is answered without a site visit.

Built for Mobile Engineers

Built for mobile engineers. Checks are completed on a phone in plant rooms and basements, including offline, rather than written up at the end of the round.

Frequently asked questions

It is one system for managing safety, quality and environmental obligations across buildings. Effivity covers ISO 45001, ISO 9001 and ISO 14001 on a single platform.

Yes. Recurring checks are scheduled per asset and building, with alerts raised before a cycle falls due or a certificate expires.

Yes. Insurance, competence, method statements and induction status are held per contracting company, with alerts before anything lapses.

Yes. Inspections are completed offline on mobile in plant rooms and basements, and sync automatically once the device reconnects.

Each building and contract works under its own structure and permissions, while head office sees consolidated performance across the portfolio.

Most FM providers are live within four to eight weeks, since pre-built ISO frameworks make implementation a configuration exercise rather than a build.